Privacy
Effective 28 August 2026. Last updated 28 August 2026.
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InvoiceAloud is made by Vantalyst Labs Inc., a company registered in Delaware in the United States. Sabrina Brooks runs it. When this page says "we" or "us," that is who it means.
One address reaches a person, not a ticket queue: support@invoicealoud.com.
This policy covers two things: this website at invoicealoud.com, and the InvoiceAloud app. The app has not launched yet. The parts of this page about the app describe how it is built to work, and we will update this page as it ships.
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If you join the waitlist, you type in one thing: your email address. We do not ask for your name, your phone number, your company, or anything else.
Two other things reach our server when you submit the form, and neither is optional in how the web works:
This website also loads its typeface from Google Fonts, which means your browser asks Google's server for the font file and Google sees your IP address in the process. That is the only outside company this website contacts while you read it.
We add it to our email list and send you a confirmation. After that we email you when there is real news, starting with the day the app goes live. Every one of those emails has an unsubscribe link, and unsubscribing takes one click.
We do not sell the list. We do not rent it, trade it, or hand it to anyone else to market to you. There are no advertising trackers on this website and no third-party analytics scripts.
The hidden field. The waitlist form has an extra box you cannot see. It exists to catch automated spam, because a program fills in every box and a person only fills in the visible one. If you are a person, you will never touch it and it will never hold your information.
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The app is not released yet. When it is, here is what it will hold.
A word about your customers. When you put a customer's name and email on an invoice, you are giving us information about somebody who never agreed to anything with us. We hold it only to make and send that invoice for you. We do not market to your customers, and we do not add them to any list of ours.
The app does not run advertising trackers, and it does not build a profile of you to sell or target.
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This is the part most people want to read twice, so it gets its own section. The short answer is that InvoiceAloud does not record you.
When you speak a job into InvoiceAloud, you are using the little microphone button on your own phone's keyboard, the same one you use for texting. That is your phone's feature, not ours.
InvoiceAloud does not ask for microphone permission. It has no record button, it does not capture audio, and there is no recording for us to keep, lose, or hand to anybody. What arrives at our end is text, the same as if you had typed it.
Your phone turns your speech into text using whoever made your phone, which is Apple on an iPhone. That happens under their privacy policy, before InvoiceAloud is involved at all. If you want to know what your phone does with dictation, that is a question for Apple, and it is a fair one to ask.
We send at most 4,000 characters of that text at a time, and nothing else goes with it. Not your name, not your account, not your customer's details.
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If you are in the United States, this section is background. If you are in the United Kingdom or the European Union, the law asks us to name a reason for every piece of data we hold. Ours are:
| What | Why we may hold it |
|---|---|
| Your account, your documents and your uploads | We need them to do the thing you signed up for. In legal terms, to perform our contract with you. |
| Waitlist emails | You asked us to tell you when it launches. In legal terms, consent, which you can withdraw at any time by unsubscribing. |
| Scrambled IP addresses and server logs | To keep the site from being flooded with spam. In legal terms, our legitimate interest in a working website. |
| Payment and tax records | Because tax and accounting law says a business has to keep them. |
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We are a small company and we do not run our own data centre. Some of your information passes through services we pay to do a specific job. They are allowed to use it to do that job and nothing else.
| Company | What it does for us | What it sees |
|---|---|---|
| Hostinger | Hosts this website | Standard web server logs, including your IP address |
| GoHighLevel | Stores the waitlist and sends our updates | Your email address and whether you opened an email |
| Base44 | Runs the app's back end, database and file storage | Your account, your documents, and the logo and signature files you upload |
| OpenAI | Turns the text you dictated into line items | That text, up to 4,000 characters at a time. Never audio. |
| Resend | Delivers the invoices you send | Your invoice PDF, and your customer's name and email address |
| Stripe | Will take subscription payments when paid plans start | Your card details, which go to Stripe and never to us |
| Apple | Distributes the app | Whatever Apple collects under its own privacy policy |
| Google Workspace | Runs our support email | Anything you write to us at support@invoicealoud.com |
We may also hand over information if a court or the law requires it. If that ever happens and we are allowed to tell you, we will.
If we ever sell the business or merge with another one, your information would go with it. We would email you before that happened, not after.
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| What | How long |
|---|---|
| Waitlist email address | Until you unsubscribe or ask us to remove it |
| Audio of your voice | Not kept at all, because we never receive it |
| Invoices, line items and account data | Until you delete them or delete your account |
| Logo and signature files | Until you replace them or delete your account |
| Payment and tax records | As long as tax law requires, even after you leave |
| Web server logs | For as long as our web host keeps them, which is a short rolling window |
Closing your account is not the same as deleting your data, and we will make the difference obvious in the app rather than hiding it in this page.
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Wherever you live, you can ask us to do all of the following. You do not need to give a reason.
Email support@invoicealoud.com. We answer within 30 days, and usually much sooner. We will never charge you for asking, and we will never treat you worse for asking.
California law gives you the rights above by name, plus the right not to be discriminated against for using them. It also asks us to say this plainly: we have not sold or shared your personal information, and we do not intend to.
You also have the right to object to how we use your data, the right to ask us to restrict it, and the right to complain to your data protection regulator. We would rather you told us first so we can fix it.
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No company can promise a system will never be broken into, and we are not going to pretend otherwise. What we can promise is that if your data is ever exposed, we will tell you what happened, when it happened, and what to do about it, as fast as we know it, and we will not bury it in an update email.
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InvoiceAloud is a tool for running a business and is not meant for children. We do not knowingly collect information from anyone under 16. If you believe a child has given us information, email us and we will delete it.
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We are a United States company and our services run on servers in the United States. If you use InvoiceAloud from another country, your information will be sent to and stored in the United States, where the privacy laws are different from your own. Using the service means you understand that.
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This page will change, because the app is still being built. When it does, we will change the date at the top. If a change actually matters, such as a new company handling your information or a new use for your data, we will email you about it rather than quietly editing this page.
Email support@invoicealoud.com. A real person reads it. If something on this page is wrong or unclear, that is worth telling us about too.
Vantalyst Labs Inc., Delaware, United States.